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Administrative Assistant

Company: University of California - Riverside
Location: Riverside
Posted on: December 4, 2019

Job Description:

Education - Associate's Degree - Bachelor's Degree Skills - Communication Skills - Microsoft Powerpoint Benefits - Health Insurance Skip Navigation Home Page Login Register HR Employment Home Browse Jobs How to My Account Help About Position Details View All Details Back To Current Job Opportunities Administrative Assistant Job Number Full/Part Time Schedule Salary ************ Full Time 8AM - 5PM $48,421 - $69,426 Position Information The UCR School of Medicine at the University of California, Riverside is seeking an experienced Administrative Assistant to support the Associate Dean, Graduate Medical Education (GME), GME Manager and GME office. The UCR School of Medicine, the first public medical school in California in more than 40 years, is committed to training a diverse physician workforce for the rapidly growing and dynamic Inland Southern California region and to developing research and health care delivery innovations that improve the health of medically underserved populations. If you desire to be part of a dynamic team where your contributions will have an impact on the health of Inland Southern California, we invite you to explore this opportunity. The Administrative Assistant provides administrative coordination and programmatic support on a wide range of issues, projects, programs, academics and on matters of importance to the School of Medicine (SOM). Represents the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of leadership and take these into account in coordinating schedules. Manage calendars, assuring the designated individuals are fully briefed and have all relevant background materials for each engagement. Manage all aspects of the Associate Dean's and Manager's business. Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the leader's role as it applies to each situation. Staff relevant SOM committees and work groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate policies and procedures within the office to achieve maximum efficiency. Minimum Requirements 1. Education and/or experience equivalent to an Associate's degree in a related field, and 2 - 4 years of recent experience working in a health care, hospital, university or similar environment providing administrative support to Director level or higher positions. 2. Demonstrated extensive and progressive experience providing high-level executive and analytical support with the ability to multi-task and prioritize independently. Demonstrated experience managing a heavily impacted schedule, with the understanding that a clinical environment is flexible and daily work schedules are fluid. Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data. Demonstrated knowledge and ability to utilize various software applications such as Word, Excel, Outlook, PowerPoint, and Internet Explorer with a high degree of accuracy and speed. 3. Skill in communicating effectively and professionally using tact and diplomacy. Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. 4. Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines. Ability to make appropriate decisions following established policies and procedures. 5. Ability to work as a team player and establish and maintain cooperative working relationships. Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner. 6. Skill in independently researching questions and making appropriate contacts when problem solving. 7. Ability to maintain confidentiality at all times and to handle sensitive/confidential information, issues and requests. 8. Skill in accurate record keeping with strict attention to detail. Preferred Qualifications 1. Bachelor's degree in related field. 2. Demonstrated experience and progressively responsible executive level support in a school of medicine, medical center, or similar environment. 3. Demonstrated experience with UCR's on-line financial, purchasing and recharge systems. 4. Knowledge of University of California policies and procedures. 5. Knowledge and experience in an academic environment. itional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside was included in the (August 2018) edition of The Princeton Review's 'The Best 382 Colleges.' Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as 'the most trustworthy precursor of global rankings of the world's top 500 universities.' In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries. UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly. In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates. The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details View complete Job Description for this position More Information General Campus Information University of California, Riverside 900 University Ave. Riverside, CA 92521 Tel: ************** Career Opportunities - UCR Libraries Campus Status - Maps and Directions Department Information Human Resources 1160 University Ave. Riverside, CA 92521 Fax: ************** E-mail: **************** Related Links Human Resources Home Diversity About UCR Campuswide Navigation Home About UCR Academics Admissions Athletics Happenings Research Campus Resources Giving to UCR Footer Privacy Policy Terms and Conditions 2010 Regents of the University of California Last modified: 2010-Apr-22

Keywords: University of California - Riverside, Riverside , Administrative Assistant, Administration, Clerical , Riverside, California

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