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Executive Administrative Assistant

Company: University of California Riverside, Bourns College
Location: Riverside
Posted on: February 16, 2020

Job Description:

Executive Administrative Assistant Job Number Full/Part Time Schedule Salary202001081001 Full Time 8AM - 5PM $50,000 - $98,600 Position InformationThis position will provide administrative support to the Associate Vice Chancellor (AVC)/Dean of Students by serving as the first point of contact and gatekeeper to the Dean of Students Office. Duties include providing executive level support, to include calendaring, logistical planning for AVC/Retreats and other large scale events for the AVC/ Dean of Students and serving as focal point for incoming communications to the DOS suite; assisting with special projects & initiatives as prescribed by the AVC/ DOS. This position creates a welcoming and confidential environment where colleagues can bring topics of a sensitive nature to the AVC/DOS. The successful candidate must possess a high functioning ability to navigate and thrive in a highly confidential environment, build rapport with colleagues within the Associate Vice Chancellor/Dean of Students cluster and the entire Student Affairs Organization. The Executive Assistant must also build and maintain relationships across campus and serve as a referring entity as first point of contact for the AVC/DOS area for students, staff, faculty and parents.This is a1-year, Career Appointment with the possibility of extension based upon funding and/or department need.Education Education Requirements Degree Requirement Bachelor's degree in related area and/or equivalent experience/training. Required Experience Experience Requirement4 - 7 years of related experience. Required Minimum Requirements Solid analytical/problem-solving skills.Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.Advising and counseling skills.Knowledge of federal regulations such as FERPA.Ability to multi-task with demanding timeframes.Ability to use high-level discretion and maintain a high level of confidentiality.Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.Strong service orientation.Strong skills in analyses and complex problem-solving.Ability to handle an array of personalities with a calm demeanor.Ability to build and maintain relationships while maintaining the highest level of confidentiality.Ability to navigate nuanced political environments successfully.Ability to assess and refer students, staff, faculty and parents to appropriate resources.Ability to work with the VCSA administrative team to ensure seamless collaboration across administrative support mechanisms.Skill in interacting with students appropriately and professionally to ensure appropriate professional boundaries.Ability to communicate tactfully and project a professional demeanor.Preferred Qualifications Thorough knowledge of common organization-specific and other computer application programs.Skill in analyzing policy issues, UC policy and procedures, and other directives and form solid recommendations.Familiarity with the organization's processes, protocols and procedures.Skill in learning and adapting to the programmatic context of an organization (history, direction, leadership, funding and relationships).Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."
  • Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."
  • In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.
  • UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.
  • In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.For information about our generous employee benefits package, visit: Employee Benefits Overview

Keywords: University of California Riverside, Bourns College, Riverside , Executive Administrative Assistant, Administration, Clerical , Riverside, California

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