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Administrative Assistant Commercial Property Manag

Company: Farmer Boys
Location: Riverside
Posted on: February 16, 2020

Job Description:

JOB TITLE: Administrative Assistant Commercial Property Management

Reports to: Havadjia Holdings, Inc. Date: Nov 2019

Department: Property Management Classification: Nonexempt, Full-Time

Field Travel: None Level: Corporate Administrative

Top of Form

Job Overview

Non-exempt, full-time position, providing administrative support to Property Management and development functions. Other duties as assigned.


  • Data entry using excel worksheets
  • Processing of accounts payable and accounts receivable
  • Knowledge of or willingness to learn commercial lease administration
  • Assistance with coordination of rent/lease collection
  • Overseeing property tax appeals
  • Verification of Insurance compliance
  • Process correspondence for tenants, contractors and other third parties for Property Management
  • Maintain and update insurance certificate files for all contractors performing work at the properties
  • Maintain and organize filing systems for lease, tenants, insurance certificates, and property tax bills
  • Filing, scanning and organizing on a weekly basis
  • Answer and route phone calls
  • Other administrative projects as assigned.

    Behavioral Skills Needed
    • Ability to prioritize and meet deadlines
    • Strong attention to detail and disciplined to complete assigned tasks in the pursuit of excellence.
    • Must be adept at working in a fast-paced environment with ability to juggle multiple tasks competing deadlines and changing priorities.
    • Must be able to work independently with minimal supervision.
    • Ability to maintain confidentiality and discretion when working with proprietary and sensitive data.

      Job Requirements - Knowledge and Skills
      • Minimum of 2-3 years' administrative experience in commercial leasing office environment
      • Strong ability to work independently; ability to research and problem solve
      • Demonstrated knowledge of phone and email procedures and etiquette
      • Ability to read and comprehend written instructions and/or verbal instructions.
      • Ability to speak, understand, take direction, read and write in the English language.
      • Knowledge of MS Office suite of software (Outlook, Excel, Word, Power Point)
      • Knowledge of Real Estate software
      • Entry level to medium level data entry and analysis to complete monthly/quarterly reports required.

        Working Environment / Minimum Physical Requirements
        • Physical requirements include sitting (up to 4 hours at time); walking, bending and stooping (while filing and organizing). Requirements also include lifting (up to 20 pounds) while moving filing boxes or materials.
        • Up to 8 hours per day could be working on a computer and looking into screens.
        • Will work with general office equipment to include computer, copier machines, laminating machines, shipping and postage equipment.

Keywords: Farmer Boys, Riverside , Administrative Assistant Commercial Property Manag, Administration, Clerical , Riverside, California

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