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Office Specialist II

Company: Cox Automotive
Location: Riverside
Posted on: January 9, 2019

Job Description:

This position provides customer service, clerical assistance to office staff, compiles and maintains records of business transactions and office activities, and handles basic data entry.
Job Responsibilities: ---Perform sale day administration functions including front counter, collecting & posting payments, matching titles with invoices and checks, customer service, data entry, filing and routing, etc. ---Provide quality customer service through fact to face and phone support.-- Answer questions and provide support. ---Perform basic data entry into the AS 400 computer system, and download digital image of vehicles into the system if instructed. ---Prepare, issue, and send out correspondence, bills, invoices, receipts, checks, or other documents. ---Copy data and compile records and reports.-- Sort and file documents. ---Operate office equipment, such as copier, fax machine, scanner, postage machine, etc. ---Answer phones, convey messages, and run errands.-- Greet and assist customers. ---Stamp, sort and route incoming mail and Airborne/FedEx packages and letters.-- Drop off and pick up mail at the U.S. Post office on a daily basis as needed. ---Prepare outgoing mail with sufficient postage and assure daily mail is posted.-- Prepare Airborne/FedEx labels via computer and printer. ---Assure items mailed are properly packaged, labeled and addressed, and replenish mail machine postage meter as required. ---Perform sale day administrative functions including front counter, collecting & posting payments, matching titles with invoices and checks, customer service, data entry, filing and routing, etc. ---Provide quality customer service through face to face and phone support.-- Answer questions and provide support. ---Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such.-- Actively participate in support of all safety activities aligned with Safety Excellence. ---Perform other duties as assigned by management. ---May be required to work overtime (more than 40 hours per week) as business needs dictate.
---High School Diploma or equivalent required.
---Prior clerical or administrative experience required.
---Valid Driver---s License and safe driving record required.
---Bilingual required (Spanish).
---Good communication and organizational skills required with strong attention to details.
---Basic computer software skills required.
---Commitment to providing excellent customer service required.
---Must be able to operate adding machines and other office equipment (i.e., copier, fax machine, etc.).
---Ability to sit or stand for prolonged periods of time.
---Ability to perform repetitive data entry tasks; manual dexterity.
---Vision abilities required include close, distance and depth perception.

Keywords: Cox Automotive, Riverside , Office Specialist II, Administration, Clerical , Riverside, California

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