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Pharmacy Buyer/ Sharp Mary Birch Hospital for Women & Newborns/ Variable Shift/ Full Time

Location: Riverside
Posted on: March 15, 2023

Job Description:


Shift Start Time:

Variable Shift End Time:

Variable Additional Shift Information:

Full Time - Days and Evening shifts Weekend Requirements:

As Needed On-Call Required:


Hourly Pay Range (Minimum - Midpoint - Maximum):

$30.164 - $37.705 - $45.246
The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant's years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.

What You Will Do
Manage all pharmacy procurement responsibilities to ensure drug and supply inventory is adequate to meet the needs of day-to-day pharmacy operations while ensuring compliance with all regulatory requirements, optimizing inventory turns, minimizing drug expirations and controlling costs to meet financial budget targets.

Required Qualifications

  • Other Education pursuant to licensure.
  • 3 Years experience as a hospital pharmacy technician.
  • California Pharmacy Technician License (TCH) - CA State Board of Pharmacy -REQUIREDPreferred Qualifications
    • 2 Years experience in purchasing of pharmaceuticals and supplies.
    • Certified Pharmacy Technician (CPhT) - Pharmacy Technician Certification Board -PREFERREDEssential Functions
      • Inventory management and control

        Establishes and maintains appropriate levels of stock in response to ongoing utilization, shortages, waste prevention and critical needs.
        Resolves supply problems with minimal assistance per Sharp HealthCare's (SHC) drug shortage policy and procedures. Secures acceptable product alternatives when necessary.
        Manages minimum/maximum inventory levels by continuously making adjustments as necessary, especially of fast-moving items to avoid stock outs.
        Controls and manages inventory on an ongoing basis for opportunities to improve inventory turns, decrease expired waste and meet pharmacy budget targets.
        Oversees receiving process of drugs and supplies per SHC pharmacy procurement policy and procedures.
        Returns overstocked / mis-ordered items to appropriate vendor in a timely manner that meets vendor policy to obtain full credit when, possible.
        Maintains an organized and clean inventory shelving system and workspace.
        Coordinates and communicates short dated items among buyers for possible sharing, borrow and loaning to prevent unused drugs from expiring.
        Organizes, coordinates and prepares for yearly inventory per the pharmacy annual inventory departmental guidelines.
        Maintains oversight of emergency supplies (chempack etc.) and wholesaler disaster plan drug lists per SHC policy.
        Monitors and manages drug recalls per SHC policy and procedures
        Ensures expired pharmaceutical inventory is quarantined to designated area and returned to reverse distributor vendor for credit and disposal per departmental guidelines.
      • Purchasing

        Accurately places all primary wholesaler, secondary vendor and direct pharmaceutical orders daily, and in a timely manner per SHC pharmacy procurement policy and procedures.
        Communicates drug price increases with pharmacy leadership for consideration of alternatives and cost savings strategies.
        Monitors contract changes and adheres to contracts unless less expensive alternative negotiated off contract or supply problems exist with contract items.
        Adheres to System Pharmacy set criteria and approved secondary vendor and compounding pharmacy lists.
        Is proficient in computerized systems and technologies utilized in purchasing operations, including split-billing software programs related to the 340B program, if applicable.
      • Invoice processing and reconciliation

        Approves all primary wholesaler invoices in a timely manner by reconciling invoices/credits with statements and obtaining approval from management.
        Ensures all secondary vendor and direct manufacturer invoices are reconciled, processed and approved in Appian in a timely manner.
        Follows up on any open credit memos within 30 days of receipt.
        Manages and resolves all shipping or billing errors, following up until errors are corrected.
        Reviews all pharmaceutical and supply costs in Lawson on a monthly basis to ensure accuracy.
        Obtains timely approval from System Pharmacy and Accounts Payable when purchasing from new vendors.
        Coordinates the Borrow/loan process between facilities, ensuring that records are current and reconciled per SHC policy and procedures to ensure costs are transferred to appropriate cost centers.
        Maintains all purchase records, invoices, receipts and inventory control records per SHC policy and procedures.
      • Finance

        Reviews pharmaceutical dashboards on a monthly basis to explain variances and track expenses to ensure department is meeting budget targets.
        Assist with implementing processes to help Pharmacy achieve and maintain desirable inventory turns
        Work with drug manufacturers, GPO and other vendors to ensure pharmacy is receiving best pricing of pharmaceuticals accurately loaded in the Wholesaler's purchasing platform.
        Meets with Pharmaceutical Representatives at the direction of Manager to help explore savings opportunities.
        Collaborate with Clinical team on cost savings initiatives related to formulary conversions.
        Participate in the annual pharmaceutical budgeting process.
      • Medication safety and use

        Proactively identifies potential medication safety improvement opportunities such as look alike, sound alike medication storage and packaging issues, management of hazardous medications, delivery, storage and security related issues.
        Ensures all new NDC drug purchases are submitted for Cerner barcoding and/or DoseEdge scanning for safety.
        Proactively participates in the development of medication safety initiatives to prevent occurrence or reoccurrence of medication safety events related to drug procurement and inventory management.
        Demonstrates awareness of medication safety communications delivered by pharmacy management and safe medication practice pharmacist.
      • Leadership and teamwork

        Consistently demonstrates self-motivation, cooperation, teamwork, initiative and flexibility toward the fulfillment of hospital and departmental goals by:

        Participating in the development of tools and standards to establish and improve drug procurement and inventory management processes.
        Meeting established deadlines and completing special projects as assigned in a cost-effective manner.
        Setting work priorities, goals, and objectives in consultation with pharmacy director and/or manager.
        Representing department and Sharp HealthCare in a professional and competent manner.
        Demonstrating dedication to enhancement and improvement of skills.
        Completes other duties as assigned
        Knowledge, Skills, and Abilities
        • Computer skills are highly desirable, especially in the application of word processing, and spreadsheet and database creation and management. Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

          California Pharmacy Technician License (TCH) - CA State Board of Pharmacy; Certified Pharmacy Technician (CPhT) - Pharmacy Technician Certification Board; Other

Keywords: SHARP HEALTHCARE, Riverside , Pharmacy Buyer/ Sharp Mary Birch Hospital for Women & Newborns/ Variable Shift/ Full Time, Healthcare , Riverside, California

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