AP Payroll - Alta Vista
Company: Alta Vista Healthcare & Wellness Centre
Posted on: January 14, 2020
Alta Vista Healthcare & Wellness Centre - Purpose
Dual role requires the individual to be responsible for
coordinating employee payroll and benefits in accordance with
company policies and procedures and applicable state and federal
laws. For accounts payable, the responsibility lies on processing
transactions accurately and timely in accordance with company
policies and procedures.
Duties and Responsibilities
I. Demonstrates commitment to companys mission, values and
standards of ethical behavior.
II. Models a positive and professional image that emulates the
organizations mission and encourages a spirit of cooperation with
coworkers. Provides assistance to coworkers and promotes teamwork
by sharing information useful to achieving desired results.
III. Ensures that all residents are treated fairly, with kindness,
dignity, and respect and their rights are protected at all
IV. Complies with all company and departmental policies and
V. Maintains a thorough understanding of all payroll functions,
company policies and procedures, federal and state wage and hour
law, facility pay practices, timekeeping and information
VI. Processes Payroll per facility payroll schedule, company
policies and applicable laws, to ensure accurate, timely receipt of
VII. Ensures that all checks, records, reports and data are kept
confidential and are locked and secured. Discusses employee
information with supervisors only on a needtoknow basis.
VIII.Reviews, adjusts and transmits hours to corporate payroll.
Codes checks with appropriate
department number to assure that salary and wage expenses are
distributed to correct
IX. Arranges for all employees to sign their timesheets every pay
X. Coordinates review with department managers and ensures any
adjustments are approved by both employee and supervisor. Provides
daily accounting of missed punches and other required adjustments
at daily stand up meeting and ensures theyre resolved within 24
hours. Reports missing meal breaks and ensures penalty is paid.
XI. Track Attendance records and communicates to department
managers when absence becomes excessive.
XII. Maintains payroll records for all employees, including setting
up new hires, posting changes to current employees and processing
termination paperwork in accordance with established policies and
procedures. Ensures paperwork is processed in a timely manner.
XIII. Resolves payroll disputes by assisting employees in obtaining
information concerning their payroll check, deductions, accruals,
over time, etc..., as necessary.
XIV.Prepares financial and statistical reports concerning payroll
information as directed.XV. Ensures that employee benefits
enrollment, changes and terminations are processed in a timely
and accurate manner.XVI.Helps to resolve issues with employee
benefits and assists with open enrollment process.XVII. Assists in
ensuring that employees injured onthejob are sent to companys
clinic in a timely
manner, that paperwork is completed within 24 hours and forwarded
to Risk Management Employee Safety department immediately
thereafter, a thorough investigation is completed in accordance
with facility policy and procedure.
XVIII. Coordinates employee leaves such as FMLA/CFRA, Pregnancy
Disability Leave, Workers Compensation disability, and personal
leaves in accordance with federal and state law and company
policies and procedures. Facilitates communication between company
and employee, ensures documentation from medical provider is
received and sent to corporate human resources in a timely manner.
Informs corporate payroll when employee is to be removed from
payroll and/or benefits.
XIX. May be crosstrained in Accounts Receivable, Accounts Payable,
Admissions and Receptionist duties and other appropriate business
office functions, and provides support as needed.
XX. Maintains a thorough understanding of all Accounts Payable
functions, company policies and procedures government regulations,
data information systems and business relations with other
companies as well as outside vendors.
XXI. Forwards invoices to appropriate department personnel for
general ledger coding and approval for payment.
XXII. Verifies the accuracy of invoices received for quantity, unit
price, extensions and discounts and matches packing slips with the
purchase order. Communicates with department supervisors on
invoices and purchase orders containing errors.
XXIII. Keys invoices into AP system on a timely and accurate basis
but no less than weekly.
XXIV. Submits AP to Administrator for approval on a timely and
accurate basis but no less than
weekly.XXV. Completes monthend process ensuring all monthly
invoices are keyed and submitted per
corporate close schedule.XXVI. Ensures monthend accruals are
submitted timely. Reconciles accruals with invoices and re
accrues when necessary. Maintains file of pending packing slips and
purchase orders for month
end accrual backup.
XXVII. Files monthly AP reports for audits and financial
XXVIII. Ensures new vendors are processed in accordance with
policies and procedures.
XXIX. Notifies and resolves issues with suppliers and vendors
concerning questions on invoices as
requested by department supervisors.
XXX. Receives checks and makes deposits as directed.
XXXI. Coordinates facility petty cash as directed.
XXXII. Reports the following in accordance with established
facility procedures and regulatory
standards: accidents and incidents; resident grievances,
complaints, allegations of resident abuse and/or misappropriation
of resident property; occupational exposure to blood, body fluids,
infectious materials, and hazardous chemicals; concerns and
suspected incidences of non compliance including but not limited to
hazardous conditions and equipment.
XXXIII. Adheres to state and federal regulations and company
policies and procedures; HIPAA confidentiality standards of
resident and facility information; Infection Control, Universal
Precautions, OSHA and safety standards; and established safety
precautions and regulations in the
performance of tasks and the use of equipment and supplies.XXXIV.
Utilizes most efficient, safe and cost effective techniques and
methods, and uses supplies and
equipment in the most efficient manner to minimize waste.XXXV.
Works with facility consultants as necessary and implements
recommended changes as
The above listing of duties and responsibilities is not intended to
be allinclusive but rather to serve as a description of the range
of duties and general nature of the position. Nothing in this job
description restricts managements right to assign or reassign
duties and responsibilities to this job at any time.
Knowledge, Skills, Abilities and Qualifications
I. 12 years accounts payable/payroll experience required.
II. High school diploma or equivalent required; AA degree in
business, accounting or related subject preferred.
III. Knowledgeable about general accounting principles; ability to
calculate numbers and perform data entry.
IV. Must be able to maintain high level of confidentiality.
V. Must possess the ability to examine and verify financial
documents and reports.
VI. Commitment to consistently deliver high quality, personcentered
care with dignity, respect, compassion, integrity and to enrich
every life we touch. Embracing care and compassion, community,
honesty, integrity, teamwork, innovation and safety.
VII. Ability to represent Company in an ethical and professional
manner, and to maintain accountability.
VIII.Ability to interact tactfully, effectively, and professionally
with other employees, residents, family
members, visitors, government agencies/personnel and the general
public, as needed.
IX. Must be able to relate to and work with physically and/or
mentally ill, disabled, elderly, emotionally upset, and at times
hostile people within facility and treat them with respect and
consideration regardless of their cognitive or function level.
X. Willingness and ability to function as an effective team member
through good communication and cooperation to meet departmental
XI. Must demonstrate flexibility and ability to adapt to
XII. Ability to organize, prioritize and meet deadlines.
XIII. Ability to maintain confidentiality and be discreet.
XIV.Must be able to handle multitask and handle pressure.XV. Must
be able to follow instructions and to accept feedback.XVI.Must
successfully pass background check, health exams, and any other
requirements.XVII. Willing to work beyond normal working hours,
weekends, holidays, and/or on other shifts and
in other positions, when necessary.XVIII. Must be able to read,
write and speak the English language sufficiently and
enough to perform the essential functions of the job.XIX.
Sufficient computer skills including proficiency in Microsoft
Office, Outlook, and/or Internet to
perform required duties.XX. Strong knowledge of basic mathematical
concepts and tools.
XXI. Ability to understand and follow applicable regulations,
policies and procedures fully and consistently.
XXII. Must have strong detail orientation and high accuracy
Keywords: Alta Vista Healthcare & Wellness Centre, Riverside , AP Payroll - Alta Vista, Human Resources , Riverside, California
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