Human Resource Specialist
Company: City of Jurupa Valley
Posted on: May 3, 2021
The City of Jurupa Valley is seeking a human resources professional
to join our team! The successful candidate will possess a
commitment to public service and have the ability to exercise
considerable judgment and discretion, maintain confidentiality,
demonstrate excellent interpersonal skills, and possess high
integrity and honesty while being committed to providing superior
customer service to internal and external customers. The ability to
communicate professionally using written and verbal communication
skills is essential to the success of the role. Demonstrating a
passion for customer service and collaboration, the Human Resources
Specialist will establish strong relationships and build trust
while managing sensitive and confidential information.
The ideal candidate will bring new ideas with the ability to
interpret existing policies and practices and will also be
flexible, resilient, creative, and grounded in human resources
principles. The City of Jurupa Valley is looking for demonstrated
success in managing and coordinating recruitments and benefits
administration. The new Human Resources Specialist will be
comfortable with technology and have a strong background in MS
Office, specifically Excel, PowerPoint, and Publisher.
DEFINITION: Under general supervision, the Human Resources
Specialist performs a variety of complex administrative and
technical duties in support of the Citys human resource functions
including recruitment, selection, classification, wage and salary
administration, workers compensation, employer-employee relations,
training, payroll, benefits administration and related functions;
provide information and assistance to City employees and the
general public regarding human resources activities, policies, and
procedures; and perform a variety of administrative tasks in
support of assigned area of responsibility.
DISTINGUISHING CHARACTERISCTICS: The Human Resources Specialist
performs varied complex assignments related to recruitment and
selection, benefits, data entry, training, compensation, and
customer service. The Human Resources Specialist is distinguished
from the Human Resources Analyst and Human Resources Manager jobs
since it has lesser knowledge of professional human resources
principles, laws, and lesser decision-making authority.
THE CITY: The City of Jurupa Valley was incorporated on July 1,
2011 by a group of passionate community volunteers. It is proud to
be the 482nd City in California and the 28th City in Riverside
County. The primary reason for incorporation was the strong desire
for enhanced police services and local control over planning and
zoning issues. The City covers a 44-square mile area encompassing
the communities of Jurupa Hills, Mira Loma, Glen Avon, Pedley,
Indian Hills, Belltown, Sunnyslope, Crestmore Heights, and
Rubidoux. It borders San Bernardino County to the north, Riverside
to the south and east, Eastvale and San Bernardino County to the
west. Portions of the Santa Ana River traverse the southern portion
of the City. Examples of Duties The duties listed below are
intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties
does not exclude them from the position if the work is similar,
related or a logical assignment to this class. Other duties and
responsibilities may be added, deleted or changed at any time at
the discretion of management, either orally or in writing.
- Assist with the coordination of recruitment and selection
activities including job announcement, application screening,
testing, and interviews processes.
- Conduct reference checks, prepare conditional offers of
employment and coordinate fingerprinting and pre-employment
physicals appointments for new hires.
- Conduct new employee on-boarding, including benefits
orientations. Provide advice to employees on health benefits
programs, assist with forms, provide benefit plan options/plan
comparisons, and cafeteria plan allowance information. Review and
approve all health enrollment forms and supporting
- Determine benefit eligibility, assist employees with changes
due to qualifying events such as divorce, marriage, child birth,
change in hours, loss of other coverage.
- Determine eligibility for COBRA continuation coverage. Prepare
and send letter advising employee of COBRA rights/responsibilities,
applicable premiums, coverage dates, billing procedures; track for
timely payment of carrier premiums and cancel COBRA if not paid
- Review health carrier billing, resolve errors and
discrepancies. Work closely with carriers, benefit broker, and
payroll in correcting coverage issues.
- Track and determine eligibility under Health Care
Reform/Affordable Care Act.
- Use carrier and other software systems to set up of health and
retirement enrollments, entering employee demographic, job and
salary information, and the deferred comp carrier site. Create
reports from systems on a regular basis.
- Maintains and updates handbooks and ensures memos/policies are
distributed and read by all employees.
- Administer loyalty oath, take employee ID photos/create ID
badges, activate and assign badge access where needed. Reprint lost
- Schedule employee exit meetings (resign, retirement, layoff,
probationary terminations). Review and explain continuing benefits
and/or end of coverage.
- Track employee performance evaluations and determine
eligibility for merit step increases. Prepare and process personnel
actions for merit step increases, promotions, appointments,
resignations, layoffs, retirements, and special pay
- Plan and coordinate annual open enrollment and employee health
- Coordinate and track city wide training programs including
sexual harassment and other required training for
management/supervisory and general personnel.
- Provide information to employees regarding FMLA, prepare and
send correspondence regarding status/approval of FMLA.
- Answer wide variety of questions and provide assistance to
fellow employees, retirees, applicants, other cities and the
general public via telephone, email, and in person regarding
application/recruitment status, benefit coverage/status, respond to
salary and benefit surveys by other cities, respond to
verifications of employment, advise applicants on open positions
and how to navigate and apply on our website.
- Perform related duties as required.
Education; Training; Experience:
Two years of office administrative experience, preferably in human
resources and in a government setting including familiarity with
recruiting practices. A Bachelors degree with major course work in
public or business administration, human resources, psychology or a
related field is highly desired.
A typical way of obtaining the knowledge, skills and abilities
outlined above is graduation from high school or G.E.D. equivalent
Licenses; Certificates; Special Requirements:
- Possession of, or ability to obtain, a valid California
Driver's License by time of appointment.
- Ability to obtain a Human Resources Certification within 12
months of employment is required.
- Bilingual/Spanish oral and written skills are highly
- Basic practices and techniques of public personnel
administration, including recruitment, testing and selection
- Basic methods and practices of public personnel
- Federal, state and local laws and regulations applicable to
assigned responsibilities; City personnel rules and policies.
- Basic data gathering and analysis techniques; principles and
practices of sound business communication.
- Correct English usage, including spelling and grammar; standard
business software, including word processing, spreadsheets and
graphics; record keeping and filing practices and procedures.
- Operate a computer using word processing and other business
software; operate other standard office equipment.
- Organize, set priorities and exercise judgment within areas of
- Establish and maintain effective working relationships with
those encountered in the course of the work.
- Understand and follow written and oral instructions;
communicate effectively orally and in writing.
- Prepare clear, concise and accurate reports, correspondence and
other written materials.
- Exercise tact and diplomacy in dealing with sensitive, complex
and confidential personnel issues and employee situations.
- Organize and maintain specialized files.
- Interpret, explain and apply City personnel rules, policies and
procedures and applicable local, state, and federal
PHYSICAL AND MENTAL DEMANDS: The physical and mental demands
described here are representative of those that must be met by
employees to successfully perform the essential functions of this
class. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this class,
employees are regularly required to sit; talk or hear, in person
and by telephone; use hands to finger, handle, feel or operate
standard office equipment; reach with hands and arms. Employees are
frequently required to walk, stand, and to lift and move records
and documents weighing up to 20 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust
Mental Demands: While performing the duties of this class,
employees are regularly required to use written and oral
communication skills; read and interpret data, information and
documents; analyze and solve problems; observe and interpret
situations; learn and apply new information or skills; perform
highly detailed work on multiple, concurrent tasks; work under
intensive deadlines; and interact with management, staff,
customers, the public and others encountered in the course of
WORK ENVIRONMENT: Employees work in an office environment with
moderate noise levels, controlled temperature conditions and no
direct exposure to hazardous physical substances. Employees may be
required to travel to other locations and attend meetings.
Employees interact with staff and/or public and private
representatives in interpreting and enforcing policies and
procedures, and in the conduct of the duties of the position.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. Supplemental
Selection and Application Process:
Application materials will be screened in relation to the education
and experience minimum requirements criteria and supplemental
questions outlined in this job announcement. Those candidates who
are determined to be the most highly qualified for the opportunity,
as a result of a possible rated secondary screening evaluation
process, will be invited to participate in the next step of the
selection process which may be a panel interview.
Possession of the minimum qualifications does not ensure that an
applicant will be invited to the next phase of the examination
process which may include a written exercise and/or multiple
interviews. The City reserves the right to invite only the most
closely qualified applicants to participate and move forward in the
recruitment process for this position. Successful candidates may be
required to pass a comprehensive background investigation which
includes reference check, live scan fingerprinting, and
pre-employment examination. In compliance with the Immigration
Reform and Control Act of 1986, all new employees must verify
identity and entitlement to work in the United States by providing
required original documentation. Resumes and Letters of Interest
are encouraged and may be sent as attachments, but cannot
substitute the City Application. Submit your online application at
www.jurupavalley.org . EOE / ADA Applications must be received by
the City of Jurupa Valley Division of Human Resources before 5:00
p.m. on the closing date stated on the job announcement. Emailed or
facsimiled applications will not be accepted. Applications that are
received after the closing dated and time, regardless of online
postmark date, will not be considered. Incomplete or illegible
application packets may result in disqualification. If the position
is open until filled, apply immediately for optimal consideration
as the recruitment may close without notice. A separate application
must be submitted for each position of interest. If you have any
questions, please contact the Division of Human Resources at:
951-332-6464 ext 251
Keywords: City of Jurupa Valley, Riverside , Human Resource Specialist, Other , Riverside, California
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