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Temporary Supervising Accounting Assistant

Company: County of Riverside
Location: Riverside
Posted on: June 9, 2021

Job Description:

ABOUT THE POSITION

The County of Riverside's Probation Department seeks a Temporary Supervising Accounting Assistant to support the Riverside office. The incumbent will perform a variety of accounting and fiscal duties requiring research and interpretation of established guidelines.

Meet the Team!

The Riverside CountyProbation Departmentis a progressive criminal justice agency that believes in continuous improvement, searching and applying evidence-based and best practices, using measurable outcomes to evaluate programs, and doing our utmost to fulfill our mission and make Riverside County a safe and law-abiding community for its citizens. We recognize the value of a qualified, professional, dynamic, and diverse workforce and in building an organization that reflects the progressive community we serve.

Under supervision, to perform a variety of accounting duties related to the maintenance and review of accounting, financial and statistical records; and to do other work as required.

Positions in this class series provide support services in the maintenance and processing of financial and statistical records which are part of a more complex recordkeeping system. The Accounting Assistant Series differs from the Office Assistant Series (general clerical) in that the former is primarily responsible for performance of job tasks involving arithmetical skills, financial and statistical recordkeeping systems and related transactions. General clerical duties may also be performed, however, the primary focus of this series is performance of accounting or fiscal related support activities.

This is the full supervisory level of the series. Under direction, positions in this class plan, direct and supervise the work of a large number of lower level Accounting Assistants as the primary function. Incumbents also perform complex accounting duties requiring expert interpretation of multiple guidelines or procedures.

EXAMPLES OF ESSENTIAL DUTIES

  • Make arithmetical calculations and verify totals; check arithmetical accuracy of claims, warrants, vouchers or deposits; check and correct account or numerical records for arithmetical errors or proper coding.
  • Post financial transactions to accounts or journals or ledgers; post and reconcile individual client accounts; adjust or balance ongoing and routine accounts; reconcile differences found between account records using established procedures or instructions; maintain logs of incoming or outgoing items.
  • Access computerized account files to obtain or update information/data; enter data (standard or coded) from forms or documents onto computer terminal.
  • Collect and receipt for monies; post cash receipts; make change for customers from a cash drawer; prepare cash drawer for daily change monetary needs; check cash against receipts to balance a cash drawer.
  • Calculate routine billings using established procedures or instructions; reconcile differences found between payments or receipts using established procedures or instructions.
  • Order supplies/stock; check purchase orders against requisitions; check supplies received against invoices; maintain routine inventory records.
  • Operate standard office equipment such as adding machine, typewriter, computer, cash register, or duplicating machine.
  • Answer routine questions in person or over the telephone.
  • Process warrants (PV's) to vendors, contractors, and consultants; process a variety of invoices or billings (JV's); process accounts receivable or payable on a manual or automated system; assemble accounts payable documents for approval.
  • Review claims, invoices and other financial transactions for accuracy, legality, and compliance with procedures, rules, or regulations.
  • Reconcile on a weekly/monthly basis statement of expenses, revenues, trial balance statements, tax and trust fund accounts, general fund, petty cash fund and department funds; reconcile balance sheet to general ledger.
  • Distribute monies paid or received to a variety of accounts; prepare bank or account fund deposits.
  • Determine validity of, or liability for, bills or charges; determine which account to credit with unidentified payment.
  • Prepare and maintain a variety of statistical reports and records; compile and prepare periodic and special reports.
  • Prepare reports on the status of service accounts, contracts, grants, fee receipts, entitlements and reimbursed programs, accounts receivable, accounts payable, trust accounts; prepare regular reports of revenues and expenditures which are sent directly to management.
  • Answer questions that involve searching for and abstracting technical data and detailed explanations of laws, policies or procedures referring matters requiring policy decisions to a superior.
  • Develop or assist in the development of software applications to collect and manipulate accounting data and fiscal information; prepare spreadsheets compiling revenue activity and trends for management use; reformat data or create specific reports, charts or graphs.
  • Assist staff in solving, or personally respond to, the more complex and difficult inquiries; train and orient new staff members; review and correct work.
  • Provide technical supervision to staff maintaining and compiling computer generated spreadsheets, tracking incoming revenue, auditing daily deposits reconciliations, preparing daily deposits and reconciliation and revenue distribution reports, posting and reconciling trust funds and revenue ledgers;
  • Supervise a small number of lower level Accounting Assistants and clerical support staff.
  • Supervise the work of a accounting/fiscal unit as a primary job.
  • Ensure that correct clerical accounting procedures are observed and that subordinates conform to administrative and legal requirements; establish

performance standards for staff.

  • Perform final audit and act as a signature authority for claims, warrants, vouchers, payroll documents, purchase orders, supporting bills and other supporting documents.
  • Plan for implementation of new policies, procedures and regulations and brief staff; act as liaison between staff and managers.

MINIMUM QUALIFICATIONS

OPTION I

Experience: One year of experience as a Senior Accounting Assistant with the County of Riverside or an equivalent position.

OPTION II

Experience: Four years of experience in the review, reconciliation, and preparation of financial accounts of which one year must have been in a lead or supervisory capacity assigning and reviewing the work of lower level accounting clerical staff. (Substitution: One year of the non-lead required experience may be substituted with the completion of 12 semester or 18 quarter units in accounting from an accredited college.)

Knowledge of: Basic methods, practices, and terminology of fiscal recordkeeping, basic business mathematics; checks, money orders and other common negotiable instruments and their proper validation and endorsement; common methods of balancing cash and checks against records of receipt; methods of handling, recording and controlling monies received and disbursed; basic mathematical/fiscal computer applications. Basic payroll practices and procedures including FLSA requirements. The principles of supervision, including training methods and techniques.

Ability to: Make arithmetical computations quickly and accurately; operate standard office equipment which may include computers, calculators, cash registers, adding machines, and duplicating machines; read, understand and follow written and oral instructions; use computerized accounting systems; prepare data in proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post and transfer numbers; understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports; communicate effectively by phone or in person; learn County accounting systems; establish and maintain effective working relationships with others; interpret and apply a variety of regulations, procedures and requirements; perform research to resolve problems and correct errors; determine proper accounting codes and classification for transactions; reconcile differences within recordkeeping systems using mathematical skills and understanding of the recordkeeping systems and related transactions; understand relationships among accounting or statistical records and documents; perform a variety of financial or statistical recordkeeping work of moderate difficulty; expenditure, revenue, general ledger and related accounting procedures and the interrelationship of internal and external recordkeeping systems; general bookkeeping, accounting and audit methodology, terminology and standards; perform a wide variety of difficult and responsible financial/accounting duties involving a broad range of technical/complex and/or specialized transactions; review and consolidate records from multiple sources and summarize into reports, abstracts and other accounting documents; analyze data and draw logical conclusions; review and evaluate the work of lower level accounting clerical staff may be required for some positions in the class; Effectively supervise other personnel; evaluate work and ensure adherence to applicable policies and procedures; organize and schedule the work of lower level accounting clerical staff; plan, develop and implement effective work procedures.

SUPPLEMENTAL INFORMATION

Veterans' Preference: The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here: https://www.rivcocob.org/wp-content/uploads/2018/07/C-3-Veterans-Preference-Program.pdf

APPLICATION PERIOD

The preliminary closing date for this posting is Thursday, June 3, 2021 at 11:59pm however postings may close at any time.

Upload a copy of your credentials (license, certificate) and/or proof of education (degree, transcripts, certificate of completion) as an attachment to your account. (Official and unofficial transcripts will be accepted.

For specific questions regarding this position, contact Andrew Tsang atandrewtsang@rivco.org.

Keywords: County of Riverside, Riverside , Temporary Supervising Accounting Assistant, Other , Riverside, California

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