Temporary Supervising Accounting Assistant
Company: County of Riverside
Posted on: June 9, 2021
ABOUT THE POSITION
The County of Riverside's Probation Department seeks a Temporary
Supervising Accounting Assistant to support the Riverside office.
The incumbent will perform a variety of accounting and fiscal
duties requiring research and interpretation of established
Meet the Team!
The Riverside CountyProbation Departmentis a progressive
criminal justice agency that believes in continuous improvement,
searching and applying evidence-based and best practices, using
measurable outcomes to evaluate programs, and doing our utmost to
fulfill our mission and make Riverside County a safe and
law-abiding community for its citizens. We recognize the value of a
qualified, professional, dynamic, and diverse workforce and in
building an organization that reflects the progressive community we
Under supervision, to perform a variety of accounting duties
related to the maintenance and review of accounting, financial and
statistical records; and to do other work as required.
Positions in this class series provide support services in the
maintenance and processing of financial and statistical records
which are part of a more complex recordkeeping system. The
Accounting Assistant Series differs from the Office Assistant
Series (general clerical) in that the former is primarily
responsible for performance of job tasks involving arithmetical
skills, financial and statistical recordkeeping systems and related
transactions. General clerical duties may also be performed,
however, the primary focus of this series is performance of
accounting or fiscal related support activities.
This is the full supervisory level of the series. Under
direction, positions in this class plan, direct and supervise the
work of a large number of lower level Accounting Assistants as the
primary function. Incumbents also perform complex accounting duties
requiring expert interpretation of multiple guidelines or
EXAMPLES OF ESSENTIAL DUTIES
- Make arithmetical calculations and verify totals; check
arithmetical accuracy of claims, warrants, vouchers or deposits;
check and correct account or numerical records for arithmetical
errors or proper coding.
- Post financial transactions to accounts or journals or ledgers;
post and reconcile individual client accounts; adjust or balance
ongoing and routine accounts; reconcile differences found between
account records using established procedures or instructions;
maintain logs of incoming or outgoing items.
- Access computerized account files to obtain or update
information/data; enter data (standard or coded) from forms or
documents onto computer terminal.
- Collect and receipt for monies; post cash receipts; make change
for customers from a cash drawer; prepare cash drawer for daily
change monetary needs; check cash against receipts to balance a
- Calculate routine billings using established procedures or
instructions; reconcile differences found between payments or
receipts using established procedures or instructions.
- Order supplies/stock; check purchase orders against
requisitions; check supplies received against invoices; maintain
routine inventory records.
- Operate standard office equipment such as adding machine,
typewriter, computer, cash register, or duplicating machine.
- Answer routine questions in person or over the telephone.
- Process warrants (PV's) to vendors, contractors, and
consultants; process a variety of invoices or billings (JV's);
process accounts receivable or payable on a manual or automated
system; assemble accounts payable documents for approval.
- Review claims, invoices and other financial transactions for
accuracy, legality, and compliance with procedures, rules, or
- Reconcile on a weekly/monthly basis statement of expenses,
revenues, trial balance statements, tax and trust fund accounts,
general fund, petty cash fund and department funds; reconcile
balance sheet to general ledger.
- Distribute monies paid or received to a variety of accounts;
prepare bank or account fund deposits.
- Determine validity of, or liability for, bills or charges;
determine which account to credit with unidentified payment.
- Prepare and maintain a variety of statistical reports and
records; compile and prepare periodic and special reports.
- Prepare reports on the status of service accounts, contracts,
grants, fee receipts, entitlements and reimbursed programs,
accounts receivable, accounts payable, trust accounts; prepare
regular reports of revenues and expenditures which are sent
directly to management.
- Answer questions that involve searching for and abstracting
technical data and detailed explanations of laws, policies or
procedures referring matters requiring policy decisions to a
- Develop or assist in the development of software applications
to collect and manipulate accounting data and fiscal information;
prepare spreadsheets compiling revenue activity and trends for
management use; reformat data or create specific reports, charts or
- Assist staff in solving, or personally respond to, the more
complex and difficult inquiries; train and orient new staff
members; review and correct work.
- Provide technical supervision to staff maintaining and
compiling computer generated spreadsheets, tracking incoming
revenue, auditing daily deposits reconciliations, preparing daily
deposits and reconciliation and revenue distribution reports,
posting and reconciling trust funds and revenue ledgers;
- Supervise a small number of lower level Accounting Assistants
and clerical support staff.
- Supervise the work of a accounting/fiscal unit as a primary
- Ensure that correct clerical accounting procedures are observed
and that subordinates conform to administrative and legal
performance standards for staff.
- Perform final audit and act as a signature authority for
claims, warrants, vouchers, payroll documents, purchase orders,
supporting bills and other supporting documents.
- Plan for implementation of new policies, procedures and
regulations and brief staff; act as liaison between staff and
Experience: One year of experience as a Senior Accounting
Assistant with the County of Riverside or an equivalent
Experience: Four years of experience in the review,
reconciliation, and preparation of financial accounts of which one
year must have been in a lead or supervisory capacity assigning and
reviewing the work of lower level accounting clerical staff.
(Substitution: One year of the non-lead required experience may be
substituted with the completion of 12 semester or 18 quarter units
in accounting from an accredited college.)
Knowledge of: Basic methods, practices, and terminology of
fiscal recordkeeping, basic business mathematics; checks, money
orders and other common negotiable instruments and their proper
validation and endorsement; common methods of balancing cash and
checks against records of receipt; methods of handling, recording
and controlling monies received and disbursed; basic
mathematical/fiscal computer applications. Basic payroll practices
and procedures including FLSA requirements. The principles of
supervision, including training methods and techniques.
Ability to: Make arithmetical computations quickly and
accurately; operate standard office equipment which may include
computers, calculators, cash registers, adding machines, and
duplicating machines; read, understand and follow written and oral
instructions; use computerized accounting systems; prepare data in
proper format for data entry; understand and maintain financial
accounting files or other record systems; recognize and correct
computational errors; accurately compare, post and transfer
numbers; understand transactions in terms of accounting codes and
classifications; prepare routine and special financial reports;
communicate effectively by phone or in person; learn County
accounting systems; establish and maintain effective working
relationships with others; interpret and apply a variety of
regulations, procedures and requirements; perform research to
resolve problems and correct errors; determine proper accounting
codes and classification for transactions; reconcile differences
within recordkeeping systems using mathematical skills and
understanding of the recordkeeping systems and related
transactions; understand relationships among accounting or
statistical records and documents; perform a variety of financial
or statistical recordkeeping work of moderate difficulty;
expenditure, revenue, general ledger and related accounting
procedures and the interrelationship of internal and external
recordkeeping systems; general bookkeeping, accounting and audit
methodology, terminology and standards; perform a wide variety of
difficult and responsible financial/accounting duties involving a
broad range of technical/complex and/or specialized transactions;
review and consolidate records from multiple sources and summarize
into reports, abstracts and other accounting documents; analyze
data and draw logical conclusions; review and evaluate the work of
lower level accounting clerical staff may be required for some
positions in the class; Effectively supervise other personnel;
evaluate work and ensure adherence to applicable policies and
procedures; organize and schedule the work of lower level
accounting clerical staff; plan, develop and implement effective
Veterans' Preference: The County has a Veterans Preference
Policy. Upload a copy of your (or your spouse's) Member-4 Form
DD-214 (or NGB-22) indicating dates of service, and a copy of your
spouse's letter of disability (if applicable) with your
application. For privacy reasons, it is recommended that you remove
your social security information from the document(s). A Human
Resources Representative will review the materials and determine if
you qualify for veterans' preference. See the policy here:
The preliminary closing date for this posting is Thursday, June
3, 2021 at 11:59pm however postings may close at any time.
Upload a copy of your credentials (license, certificate) and/or
proof of education (degree, transcripts, certificate of completion)
as an attachment to your account. (Official and unofficial
transcripts will be accepted.
For specific questions regarding this position, contact Andrew
Keywords: County of Riverside, Riverside , Temporary Supervising Accounting Assistant, Other , Riverside, California
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