Conference/Event Coordinator

Company: University of California
Location: Riverside
Posted on: July 31, 2022

Job Description:

Conference/Event Coordinator

Job Number Full/Part Time Schedule Salary 26960577 Full Time 8AM - 5PM $51,386 - $73,665

Position Information

The BEES Administrative Unit provides business services for a large and complex operation encompassing extensive teaching, research, and outreach components for the Botanic Gardens, Earth & Planetary Sciences, and Environmental Sciences within the College of Natural and Agricultural Sciences (CNAS). In addition, BEES supports the UCR employees and campus purchases of the USDA Salinity Laboratory and provides conference management support for all units within CNAS. Under the direct supervision of the BEES Financial Services Supervisor, the Conference Coordinator will provide administrative support for conferences organized by CNAS faculty and will function as the Head Cashier during cash-handling events, such as CNAS faculty conferences, the Botanic Gardens Plant Sales, etc. -- these events can occur on nights and weekends and may require overtime and work outside of normal business hours. The Conference Coordinator will prepare Sales & Services applications, process invoices, and record revenue. The Conference Coordinator will provide administrative support to the Chair and organize department events, such as faculty retreats, faculty recruitment, student orientation, weekly seminars, collaborative/social events, graduation, etc. The successful incumbent will work with a diverse set of customers including faculty, students, researchers, staff, conference attendees, and visitors. This position is eligible for a hybrid work schedule. Finalists will be requires to complete skill assessment.

The University of California is vigilantly monitoring and acting in accordance with all applicable public health directives related to COVID-19. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.

Education

Education Requirements

Degree Requirement High School Diploma or GED Required Associate degree in a related field and/or equivalent work experience. Preferred

Licenses

License Requirement Valid Driver's License Required

Experience

Experience Requirement Minimum of 5 years of experience in an administrative office or an equivalent combination of education and experience. Required Minimum of 4 years of demonstrated computer proficiency in Microsoft Office and Google applications. Required Previous work experience in an institution of higher education. Preferred

Minimum Requirements

Demonstrated interpersonal skills to effectively communicate and interact professionally with faculty, students, researchers, colleagues, donors, visitors, and members of the general public. Have a customer service orientation.

Demonstrated skill in accurate record keeping with strict attention to detail.

Demonstrated time management and strong organizational skills, with the ability to prioritize a heavy workload within conflicting, established deadlines.

Demonstrated ability to work independently with minimal direction, as well as cooperatively in a team situation.

Demonstrated ability to adapt to changing priorities.

Effective verbal and written communication skills. Be an active listener.

Preferred Qualifications

Demonstrated knowledge of UC and UCR policies and procedures.

Prior experience in purchasing and/or cash-handling.

Prior experience with supervising students.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

* UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.


* UC Riverside is the top university in the United States for social mobility. - U.S. News 2020


* UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.


* Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019


* Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings


* UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.



The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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Keywords: University of California, Riverside , Conference/Event Coordinator, Other , Riverside, California